THE FAIRMONT HOTEL
SVIA ROOM BLOCK POLICY
SVIA’s conference rate of $319 is only available to Forum participants who make their reservations through SVIA. The Fairmont has dedicated a limited number of rooms to SVIA at the $319 rate.
SVIA’s room rate of $319 is available through September 1, 2018 or when the room block is filled, whichever happens first. Typically, SVIA fills the room block prior to the hotel’s cutoff date. The hotel will charge your credit card on your anticipated arrival date.
SVIA HOTEL CANCELLATION POLICY
SVIA works with hotels to provide sleeping rooms for members who travel to attend Association events. The Association negotiates and enters into contracts with these hotels to provide convenient, high quality comfortable and economical sleeping rooms for the membership.
To provide these rooms at competitive rates, the Association must guarantee that a number of rooms will be filled by Association members. Typically, the Association’s room block rate has been anywhere from $100 to $300 less than the rates at the host hotel and/or in the area for comparable lodging.
The Association has and will continue to work with host hotels to maximize members’ flexibility realizing that members’ plans are subject to change as well as to avoid attrition charges for the membership and the Association. Equally important to the Association is ensuring that the members who attend SVIA events do not pay for or subsidize this flexibility for those who make changes.
Cancelled hotel fees will be deducted from the member’s paid registration fee for the SVIA event. Should canceled hotel charges and SVIA’s administrative fee for canceling registration and the hotel reservation exceed the registration fee for the SVIA event, the member’s credit card that is on file will be charged.
At least one night’s deposit will be forfeited on room cancellations received before September 1, 2018 unless the room reservation is able to be resold or used. No refunds will be given after September 1, 2018. SVIA is unable to give refunds for no-shows. All hotel room cancellations should be submitted in writing to SVIA via mail or fax. Refunds and or hotel room charges will be made after the conference.
To cancel or change your room reservation, please let SVIA know as soon as possible:
Attn: Conference Hotel Rooms
1025 Connecticut Avenue, NW
Washington, DC 20036